Hotel Policy Generator
Create clear house rules and hotel policies — check-in, ID, couples, children, cancellation, payment and more — ready for OTAs and your website.
Why clear hotel policies matter
Most disputes between hotels and guests start with a policy the guest never saw or did not understand — the check-in time, ID rules, couple policy or cancellation terms. Clear house rules on your website, on every OTA and in the booking confirmation reduce arguments at the front desk, refund disputes and bad reviews. This free hotel policy generator writes a complete, easy-to-read set of hotel policies from your choices.
Policies every Indian hotel should publish
- Check-in and check-out times, including early check-in and late check-out charges.
- ID rules — accepted photo IDs, local ID policy, and passport and visa for foreign guests with Form C submission.
- Couple and visitor policy, stated clearly so guests are not surprised at arrival.
- Child and extra bed policy with ages and charges.
- Cancellation and refund policy, consistent across your website and OTAs.
- Payment, GST, alcohol, smoking, pets and damage rules.
Keep policies the same everywhere
If your cancellation policy on Booking.com differs from your website, guests will quote whichever suits them. Use the same wording everywhere. A good cancellation policy also protects revenue — see how flexible and non-refundable rates fit into a dynamic pricing strategy.
Frequently asked questions
Is Form C mandatory for foreign guests in India?
Yes. Hotels must submit Form C details for foreign nationals to the immigration authorities within 24 hours of arrival through the online system. Keep passport and visa copies on file.
Can a hotel refuse local ID guests?
Many hotels choose to, as an internal policy. If you do, state it clearly on every OTA and your website so guests know before booking.
Is this a legal document?
No. It is a practical template for house rules. For legal terms and conditions, ask a lawyer to review your final policies.
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