Free tools
All Tools by Revgrow360
Free online tools for hoteliers and our team — convert and protect PDFs, check your channel manager and booking engine options, or request a free hotel audit.
Free hotel tools
Every Free Hotel Tool in One Place
Calculators, generators, QR codes, invoices, templates and checklists for hotels, resorts and homestays — free, no sign-up. New tools are added every week.
Revenue & pricing
Hotel Revenue CalculatorRevPAR, ADR, occupancy, GOPPAR, break-evenRevPAR CalculatorRevenue per available room in secondsADR CalculatorAverage daily rate from revenue and rooms soldOccupancy Rate CalculatorHotel occupancy % for any periodGOPPAR CalculatorGross operating profit per available roomBreak-even Occupancy CalculatorOccupancy you need to cover costsHotel Room Rate CalculatorThe right room rate for your costs and profitLength of Stay Discount CalculatorIs a long-stay discount worth it?Cancellation & No-show Loss CalculatorRevenue lost to cancellations and no-showsHotel Overbooking CalculatorHow many extra rooms to sell safelyMPI, ARI & RGI CalculatorYour market share vs competitorsRate Parity CheckerFind rate parity breaks across OTAsGroup & Wedding Quote CalculatorPrice group stays, meals and eventsTRevPAR CalculatorTotal revenue per available roomBooking Pace CalculatorOn-the-books pace vs last yearOccupancy Forecast CalculatorForecast occupancy from bookings on handDynamic Pricing CalculatorSuggested room rate by demandUpsell Revenue CalculatorExtra revenue from upgrades and add-onsCPOR CalculatorCost per occupied roomGroup Displacement CalculatorShould you accept this group?Seasonal Pricing CalculatorPeak, shoulder and low season ratesChannel Mix & Distribution Cost CalculatorCost of every booking channelTravel Agent Net Rate CalculatorNet rate, markup and selling priceAverage Length of Stay CalculatorALOS for your hotelPrice Increase Impact CalculatorCan you raise rates without losing revenue?Early Check-in & Late Check-out Charge CalculatorFair charges for early and late staysCompetitor Rate Comparison ToolCompare your rate with 5 competitorsPickup Report GeneratorDaily pickup report for future datesMinimum Stay Restriction CalculatorWhen to apply a minimum length of stayOTA Promotion ROI CalculatorIs an OTA discount worth running?OTA Member Discount Impact CalculatorNet rate after stacked OTA discountsLast-Minute Pricing CalculatorShould you drop the rate tonight?Extra Bed Charge CalculatorFair price for an extra bedChild Rate CalculatorPrice child stays by age and meal planMeal Plan Rate CalculatorEP, CP, MAP and AP rates per roomDay Use Room Rate CalculatorPrice hourly and day-use roomsCorporate Rate CalculatorNegotiated rate for company volumeRoom Type Price Differential CalculatorRight price gap between room categoriesTarget Revenue CalculatorOccupancy and ADR needed for your goalHubbart Formula CalculatorRoom rate from costs and target returnGST Inclusive & Exclusive Rate CalculatorConvert room rates with and without GSTRevPAR Index Calculator (MPI, ARI, RGI)Compare your hotel with the competitive setNet RevPAR CalculatorRevPAR after OTA commissions and distribution costNo-Show Fee CalculatorFair no-show and late cancellation chargesBAR Ladder GeneratorBest Available Rate levels for your hotelEvent Day Pricing CalculatorHow much to raise rates for local eventsRoom Upgrade Price CalculatorPrice paid upgrades at check-inHotel Rate Code GeneratorConsistent rate plan codes and namesHotel Pricing Calendar Generator30-day rate plan with weekday, weekend and eventsHotel Cost Per Acquisition CalculatorWhat each booking really costs by channelLength of Stay Pricing CalculatorNightly rate for 1, 3, 7 and 30-night staysGroup Attrition Clause CalculatorPenalty when a group picks up fewer roomsWeekend vs Weekday Rate CalculatorSet separate weekday and weekend ratesGroup Wash Factor CalculatorExpected rooms a group block will really useRevenue per Guest (RevPAC) CalculatorTotal spend per guest across rooms, F&B and extrasGroup Cut-off Date CalculatorWhen unsold group rooms go back to salePet Fee Calculator for HotelsFair pet fee per night or per stayForecast Accuracy (MAPE) CalculatorCheck how close your occupancy forecast wasMinibar Pricing CalculatorSelling price for each minibar item
OTA & marketing
OTA Commission CalculatorNet payout and rate to list on OTAsDirect vs OTA Savings CalculatorWhat more direct bookings are worthOTA Listing Score CheckerScore your Booking.com / MakeMyTrip listingHotel Description GeneratorOTA-ready property descriptionsReview Reply GeneratorProfessional replies to guest reviewsGoogle Review QR Code GeneratorQR card that collects more reviewsHotel Offer & Package GeneratorFestival, honeymoon and weekend offersHotel Instagram Caption GeneratorCaptions and hashtags for hotel postsHotel Tagline GeneratorSlogans and taglines for your propertyHotel Name GeneratorName ideas for hotels, resorts and homestaysHotel SEO Meta Tag GeneratorTitles and descriptions for hotel pagesHotel Hashtag GeneratorHashtags for hotels and destinationsHotel Email Campaign GeneratorOffer and newsletter emailsGoogle Business Post GeneratorPosts for your Google profileHotel FAQ GeneratorFAQs for your website and OTAsHotel Blog Ideas GeneratorContent ideas for your destinationHotel Ad Copy GeneratorGoogle and Meta ad textUTM Link Builder for HotelsTrack every campaign linkTravel Agent Email GeneratorB2B rate and partnership emailsHotel Room Name GeneratorCreative room category namesResort Package BuilderBuild and price stay packagesReview Score CalculatorHow many 5-star reviews you needOTA Payout Calculator (India)Net payout after commission, GST, TCS and TDSOTA Ranking ChecklistScore the factors that move OTA rankingOTA Photo ChecklistEvery photo your listing needsReview Request Message GeneratorAsk happy guests for reviewsHotel Bio GeneratorShort bios for Instagram, Google and OTAsWedding Venue Description GeneratorText for your wedding and event venueHotel Press Release GeneratorLaunch and news press releasesHotel Website Audit ChecklistScore your hotel websiteHotel Social Media Calendar Generator30-day content plan for your hotelInfluencer Collaboration CalculatorIs an influencer stay worth it?Hotel Promo Code GeneratorUnique codes for direct booking offersWhatsApp Link Generator for HotelsClick-to-chat WhatsApp link and QR codeFree QR Code Generator for HotelsQR codes for links, text, phone and emailHotel Email Signature GeneratorProfessional email signature for hotel staffHotel Brochure GeneratorPrintable one-page hotel brochureInstagram Bio Generator for HotelsShort Instagram bios for hotels and homestaysFestival Offer Generator for HotelsDiwali, Puja, Christmas and New Year offersGoogle Review Link GeneratorDirect link that opens your Google review boxHotel Headline Score CheckerScore your hotel headline or ad titleHotel Photo Shot List GeneratorPhoto shot list for OTA and website shootsHotel Email Newsletter GeneratorMonthly email newsletter for past guestsGoogle Ads Budget Calculator for HotelsDaily budget to reach your booking targetROAS Calculator for HotelsReturn on ad spend and break-even ROASFacebook & Instagram Ads Budget CalculatorMeta ads budget for leads or bookings
Guest documents
Hotel Invoice GeneratorGST hotel bill in PDFRoom Tariff Card GeneratorPrintable room rate cardBooking Confirmation EmailEmail and WhatsApp confirmationGuest Registration CardPrintable GRC with Form C sectionHotel Policy GeneratorHouse rules and cancellation policyHotel Welcome Letter GeneratorWelcome note for guest roomsGuest Feedback Form GeneratorPrintable guest feedback formHotel WhatsApp Message TemplatesReady messages for every guest stageWi-Fi QR Code GeneratorGuests join Wi-Fi with one scanMenu QR Code GeneratorQR code for your restaurant menuHotel Quotation GeneratorRate quotation for guests and companiesHotel Payment Receipt GeneratorAdvance and payment receiptsCorporate Rate Agreement GeneratorCorporate rate contract templateHotel Refund Letter GeneratorCancellation and refund lettersComplaint Response Letter GeneratorReply to guest complaintsHotel Door Hanger GeneratorDo Not Disturb and Make Up Room cardsHotel Booking Voucher GeneratorVoucher for agents and guestsHotel Gift Voucher GeneratorPrintable gift cardsHotel Guest Register FormatPrintable guest arrival registerRoom Damage Charge FormRecord breakage and damage chargesRoom Inventory ChecklistEvery item a guest room should haveLost and Found Register FormatTrack found items properlyHotel Letterhead GeneratorPrintable hotel letterheadGuest Incident Report FormReport accidents and incidentsCredit Card Authorization FormBlank authorisation form for hotelsAirport Transfer Booking FormPickup and drop request formBanquet Booking FormEvent booking form for hallsGroup Rooming List TemplateRooming list for groupsTravel Agent Registration FormRegister B2B travel partnersForm C Format for Foreign GuestsForeign guest arrival details for FRRO Form CGuest Police Verification RegisterDaily guest register for local police recordsHotel Stay Certificate GeneratorCertificate confirming a guest stayed at your hotelHotel Star Classification Checklist (HRACC)Self-check for 1 to 5 star classificationHeritage Hotel Classification ChecklistSelf-check for heritage hotel status
Restaurant & F&B
Menu Engineering CalculatorFind your stars, puzzles and dogsRecipe Cost CalculatorCost per portion for any recipeBar Pour Cost CalculatorBeverage cost % and drink priceBuffet Cost Per Cover CalculatorCost and price of a buffet plateKitchen Wastage CalculatorMeasure food waste in moneyBanquet Menu Pricing CalculatorPer-plate price for eventsRestaurant Table Turnover CalculatorCovers, turns and revenue per seatRestaurant Break-even CalculatorCovers you need to cover costsRestaurant Bill GeneratorGST restaurant bill in PDFRestaurant Staffing CalculatorWaiters and kitchen staff you needMenu Card GeneratorPrintable restaurant menu cardKOT Format GeneratorKitchen order ticket formatFood Yield CalculatorUsable yield and true cost per kgOutdoor Catering Quote CalculatorPer-plate quote for outdoor eventsWedding Cost CalculatorBudget for a wedding at a hotel or resortFSSAI License Checklist for HotelsWhich FSSAI registration your hotel needs + documentsBanquet Hall Capacity CalculatorHow many guests fit in your hallEvent Seating PlannerRound tables and seats needed for an eventEvent Decor Budget CalculatorPlan decor spend for weddings and eventsEvent Checklist Generator for HotelsTimeline checklist for banquets and weddingsHotel Bar License ChecklistLiquor license documents for hotel barsBreakfast Buffet Quantity CalculatorHow much food to prepare for breakfastMenu Price Calculator (Food Cost %)Selling price from dish cost and target food costRoom Service Menu GeneratorPrintable in-room dining menu
Operations & staff
Hotel SOP Generator30 ready SOPs for every departmentHotel Job Description Generator26 hotel roles, ready to postNight Audit Report GeneratorDaily hotel report in one clickStaff Duty Roster GeneratorWeekly shift roster for hotel staffHousekeeping Staffing CalculatorRoom attendants needed per dayHotel Linen Par CalculatorSheets, towels and pillowcases to buyFood Cost & Menu Price CalculatorFood cost % and menu selling priceHousekeeping Checklist GeneratorRoom cleaning checklistsMaintenance Checklist GeneratorPreventive maintenance scheduleGuest Amenities Par CalculatorToiletries and supplies to stockHotel Purchase Order GeneratorPurchase orders for suppliersSalary Slip GeneratorMonthly payslip for hotel staffBanquet Event Order (BEO) GeneratorFunction sheet for eventsRoom Status Report GeneratorHousekeeping room status sheetShift Handover FormatFront office shift handover sheetFire Drill Report FormatRecord every fire drillHotel Quality Audit ChecklistInternal audit for every departmentFood Temperature Log SheetFridge, freezer and hot-holding logSwimming Pool Maintenance LogDaily pool chemistry and cleaning logDG Set Diesel Consumption CalculatorGenerator fuel use and costHotel Water Consumption CalculatorWater use per guest and costPest Control Schedule GeneratorAnnual pest control planHotel Asset Register FormatTrack furniture and equipmentVendor Quotation Comparison SheetCompare 3 supplier quotesCCTV Storage CalculatorHard disk size needed for hotel CCTVHotel Wi-Fi Bandwidth CalculatorInternet speed your hotel needsFire NOC Checklist for HotelsDocuments and fire safety items for a hotel Fire NOCRoom Cleaning Time CalculatorHousekeeping minutes and staff for daily cleaningCleaning Chemical Dilution CalculatorMix housekeeping chemicals at the right ratioPollution NOC Checklist for HotelsConsent to Establish/Operate checklist for hotelsDG Set Size (kVA) Calculator for HotelsGenerator size for your hotel loadWater Tank Size Calculator for HotelsStorage tank capacity for your propertySTP Capacity Calculator for HotelsSewage treatment plant size in KLD
HR & payroll
Gratuity CalculatorGratuity under the Payment of Gratuity ActOvertime Pay CalculatorOvertime pay for hotel staffLeave Encashment CalculatorValue of unused leaveHotel Staff Ratio CalculatorStaff needed per roomHotel Interview Question GeneratorInterview questions for every hotel roleHotel Offer Letter GeneratorReady offer letter for new staffExperience Letter GeneratorExperience certificate for staffRelieving Letter GeneratorRelieving letter templateStaff Warning Letter GeneratorFair, clear warning lettersStaff Training Plan GeneratorMonthly training calendarPerformance Appraisal Form GeneratorAppraisal form for hotel staffService Charge Distribution CalculatorShare service charge fairlyCTC to In-hand Salary CalculatorMonthly take-home from CTCPF Calculator for Hotel StaffEmployee and employer EPF and EPS contributionESI Calculator for Hotel StaffEmployee and employer ESIC contributionStatutory Bonus CalculatorBonus under the Payment of Bonus ActStaff Attendance Sheet GeneratorMonthly attendance register for hotel staffLeave Application Generator for Hotel StaffWrite a leave request letter in secondsAppointment Letter Generator for HotelsAppointment letter for hotel staffSalary Increment Letter GeneratorIncrement letter with new salary breakupFull and Final Settlement CalculatorF&F settlement for an exiting employeeNight Shift Allowance CalculatorExtra pay for night and split shiftsHotel NOC Letter GeneratorNo-objection letter for staff, vendors or eventsTip Pooling CalculatorShare cash and card tips fairly among staffStaff Sales Incentive CalculatorUpselling and sales incentive for hotel staff
Finance & investment
Hotel GST CalculatorGST on room tariff, CGST/SGST splitHotel Budget & P&L Forecaster12-month revenue, costs and profitHotel ROI & Payback CalculatorReturn and payback on a hotel investmentHotel Valuation CalculatorValue a hotel by cap rate and per keyHomestay Income CalculatorMonthly income from your homestay roomsHotel License Checklist (India)Licences needed to start a hotelHotel Loan EMI CalculatorEMI for a hotel or homestay loanHotel Feasibility CalculatorIs your new hotel project viable?Lease vs Revenue Share CalculatorCompare lease, revenue share and managementHotel Payroll Cost CalculatorPayroll % and staff per roomHotel Electricity Cost CalculatorEnergy cost per room nightHotel Profit Margin CalculatorGross and net profit marginHotel Cash Flow Calculator12-month cash flow forecastAirbnb Income CalculatorMonthly earnings from your listingResort & Homestay Construction Cost CalculatorBudget to build rooms and facilitiesHomestay Business Plan GeneratorReady business plan for your homestayHotel Laundry Cost CalculatorIn-house vs outsourced laundry costHotel Depreciation CalculatorDepreciation on hotel assets (WDV)Hotel Franchise Fee CalculatorFranchise vs independent earningsBudget Variance CalculatorActual vs budget, line by lineHotel Renovation ROI CalculatorPayback on room renovationHotel Working Capital CalculatorCash needed to run daily operationsHotel NPV & IRR CalculatorNPV and IRR for a hotel projectHotel Trade License ChecklistTrade license documents for hotels and homestaysHotel Tourism Registration ChecklistRegister your hotel or homestay with state tourismHotel Solar ROI CalculatorPayback of rooftop solar for hotelsLED Lighting Savings CalculatorElectricity saved by switching to LEDHotel Carbon Footprint CalculatorCO2 per occupied room nightAC Electricity Cost Calculator for HotelsRunning cost of room air conditionersFSI / FAR Room Count CalculatorHow many rooms your plot can holdPetty Cash Register FormatDaily petty cash book with balanceHotel Room Size CalculatorRoom and bathroom size by categoryHotel Cost per Key CalculatorTotal project cost divided by rooms
Homestay & Airbnb
Homestay Pricing CalculatorPer-person and per-room homestay ratesAirbnb Listing Title GeneratorCatchy titles within 50 charactersAirbnb Cleaning Fee CalculatorThe right cleaning fee per stayGuest Welcome Book GeneratorHouse manual for homestays and villasHomestay Pre-Arrival ChecklistEverything to check before guests arriveGlamping & Camping Business Cost CalculatorSetup cost and income for tentsHomestay Registration ChecklistDocuments for homestay registrationHouse Rules Generator for HomestaysHouse rules for homestays and AirbnbCheck-in Instructions GeneratorSelf check-in and arrival message for guestsHomestay Name GeneratorUnique names for your homestay or villaAirbnb Profit CalculatorMonthly and yearly profit of an Airbnb or homestayHomestay Cleaning ChecklistTurnover cleaning checklist between guestsHomestay Guest Message TemplatesReady messages for every stage of a stayHomestay Pricing Calendar GeneratorWeekday, weekend and peak prices for 30 daysHomestay Occupancy CalculatorOccupancy, ADR and RevPAR for small propertiesAirbnb Listing Description GeneratorAirbnb and homestay listing descriptionHomestay Breakfast Cost CalculatorCost and price of breakfast per guestHomestay Investment & Payback CalculatorCost to start a homestay and when it pays backVilla Rental Income CalculatorMonthly income from renting a villa per night
Travellers
Hotel Nights CalculatorNights and total cost between two datesHotel Cost Split CalculatorSplit a hotel bill between friendsTrip Cost CalculatorBudget for your whole tripTour Package Cost CalculatorPer-person package price for agentsHotel Tipping Guide & CalculatorHow much to tip hotel staffPacking List GeneratorPacking list for any tripHotel vs Airbnb Cost CalculatorWhich stay is cheaper for your trip?Travel Itinerary GeneratorDay-by-day trip plan templateRoad Trip Fuel Cost CalculatorFuel cost for any road tripHoliday Package Markup CalculatorSelling price of a tour package with marginCab Fare CalculatorEstimate taxi fare for hotel guestsTempo Traveller Rent CalculatorGroup vehicle rent for tours and weddingsGroup Tour Cost Split CalculatorSplit tour expenses fairly among friends
Knowledge library
Hotel Knowledge Library
Glossary, SOPs, job descriptions, formats and expert answers — everything a hotel team needs in one place.
Hotel Glossary A to Z
158 hotel industry terms explained simply.
Open libraryHotel SOP Library
Every SOP by department, ready to download.
Open libraryJob Description Library
26 hotel roles from GM to Room Attendant.
Open libraryChecklists & Formats
GRC, house rules, inspections, budgets and more.
Open libraryQuestions Answered
50 answers on pricing, OTAs and direct bookings.
Read answersFor hoteliers
Free Hotel Tools
JPG to PDF Converter
Turn photos and images into a PDF in seconds.
Open toolOnline PDF Converter
Convert your files to PDF right in your browser.
Open toolProtect PDF
Add a password to your PDF documents.
Open toolChannel Manager
Sync rates and inventory across every OTA.
Open toolBooking Engine
Commission-free direct bookings on your website.
Open toolFree Hotel Audit
Get your OTA, pricing and review audit for free.
Open toolFree hotel tools for owners and managers
These free hotel tools cover revenue, OTA, finance, operations, HR, restaurants, homestays and travel. Each free hotel tool runs in your browser, works on mobile and needs no sign-up. Start with the hotel revenue management tools or the hotel GST calculator.
- Hotel calculators for ADR, RevPAR, occupancy and break-even
- OTA commission, listing and review tools
- Guest documents, invoices and letters you can print
- Finance, HR, F&B, homestay and travel planners
New free hotel tools are added every week, so bookmark this page and come back when you need a quick answer for your property.
Further reading: hospitality industry on Wikipedia.
FAQs: Free hotel tools
What are the free hotel tools on Revgrow360?
The free hotel tools on Revgrow360 include revenue calculators such as RevPAR, ADR and occupancy, plus GST invoice makers, SOP and job description libraries, budget sheets and PDF utilities. Every tool runs in your browser.
Do I need to sign up to use these free hotel tools?
No. All free hotel tools on this page work without sign-up, login or payment. Open a tool, enter your numbers and get the result instantly on mobile or desktop.
Who should use free hotel tools?
Hotel owners, revenue managers, front office teams, homestay hosts and hospitality students use these free hotel tools to check numbers fast, plan rates and prepare documents.
How often are new hotel calculators added?
New hotel calculators and templates are added regularly. Browse the categories above or bookmark this page to find the latest free hotel tools.
Next step: book a free consultation.