Hotel Booking Confirmation Email Generator
Write a clear booking confirmation email, subject line, WhatsApp message and SMS for your guests — with balance, policies and directions.
What a booking confirmation should contain
A good booking confirmation removes every doubt before arrival. It confirms the booking ID, dates and times, room type, number of guests and meal plan, shows the total, the advance received and the balance, and repeats the cancellation policy and ID rules. It also tells the guest how to reach the hotel and who to contact. This free generator writes the email subject, the email, a WhatsApp message and an SMS from one form.
Why send it on WhatsApp too
Most Indian travellers check WhatsApp far more often than email. A short WhatsApp confirmation reduces no-shows and calls asking "is my booking confirmed?". Send the email for records and the WhatsApp message for convenience.
Use the confirmation to sell more
- Offer an airport or station pick-up, early check-in or a room upgrade.
- Add a line about your restaurant, spa or sightseeing packages.
- For OTA guests, invite them to book direct next time — see how much you save with the direct booking savings calculator.
Frequently asked questions
When should a hotel send a booking confirmation?
Immediately after the booking or advance payment, and a short reminder 1 to 2 days before arrival.
Should I mention GST in the confirmation?
Yes. Show whether the total includes GST. Room tariffs up to ₹7,500 per night attract 5% GST and higher tariffs 18%. You can check the amount with our hotel GST calculator.
Is this tool free?
Yes. It is free, needs no sign-up and nothing you type is saved.
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