Guest Welcome Book Generator
Create a printable house manual with Wi-Fi details, house rules, appliance instructions, emergency numbers and local tips.
How to use the free Guest Welcome Book Generator
- Fill in your details in the fields above – hotel name, dates and the other details you need.
- Tap the button to create the document instantly. Edit any field and generate again.
- Copy, print or save the result and use it in your daily or monthly review.
This Guest Welcome Book Generator runs fully in your browser on mobile or desktop – no sign-up and nothing is uploaded. Free guest welcome book generator for homestays and villas. Add Wi-Fi, check-in times, house rules, appliances and local tips to print a house manual.
Why every homestay needs a welcome book
Most guest calls in the first hour are the same questions: what is the Wi-Fi password, how does the geyser work, where can we eat tonight? A welcome book, also called a house manual, answers them before they are asked. Guests settle in faster, you get fewer late-night calls, and reviews often mention how easy the stay was.
What to include
- Stay at a glance: check-in and check-out times, Wi-Fi details, host contact and full address for cab drivers.
- House rules: five to eight short lines. Explain the reason where it helps, for example quiet hours because neighbours live close by.
- Appliances: geyser, heater, induction, washing machine, TV and inverter. One clear line each, written for someone who has never used your model.
- Emergency numbers: 112 is the national emergency number in India. Add the local ambulance and fire numbers, the nearest hospital, a pharmacy and a trusted taxi driver.
- Local tips: places to eat, viewpoints, markets, ATMs and the best time to visit popular spots, with distances.
- Check-out steps: what to do with keys, towels and appliances.
How to use it well
- Print a copy for every room, in a plastic sleeve or a simple folder.
- Send the Word or PDF file on WhatsApp the day before arrival so guests can plan.
- Put the Wi-Fi details on a card as well. The Wi-Fi QR code generator lets guests connect by scanning instead of typing.
- Keep your rules consistent with your booking terms. The policy generator helps you write cancellation and house policies.
- Update the book every season, especially local tips and phone numbers.
Keep the tone warm
A welcome book is not a legal notice. Write the way you would speak to a guest at the door: polite, short and friendly. Thank guests for choosing you and invite them to reach out with any question. A small personal touch, such as your favourite local dish, makes the book memorable.
Frequently asked questions
What should a homestay welcome book contain?
Check-in and check-out times, Wi-Fi details, host contact, house rules, appliance instructions, emergency numbers, local tips and check-out steps.
Should I print the welcome book or share it digitally?
Do both. Keep a printed copy in each room and send the file on WhatsApp before arrival, so guests can read it on the way.
What is the emergency number in India?
112 is the national emergency number. Also list the local ambulance and fire numbers, the nearest hospital and a pharmacy, since these vary by area.
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