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Hotel knowledge libraryHotel Checklists and Formats
Free, ready-to-use hotel formats and checklists — registration card, house rules, booking confirmation, inspections, night audit, budgets and more.
Free downloadsWord and PDFIndia-ready
Ready formats and checklists
Guest Registration Card (GRC)Printable A4 format with Form C sectionHotel house rules and policiesCheck-in, ID, couple, cancellation and moreBooking confirmation formatEmail, WhatsApp and SMSReview reply templatesPositive and negative reviewsRoom inspection checklistSupervisor inspection SOPNight audit checklistStep-by-step night auditKitchen hygiene checklistFSSAI-aligned food safetyPreventive maintenance checklistRoom maintenance routineFire evacuation planEmergency procedureHotel budget format12-month P&L forecastLinen par sheetSheets, towels and pillowcasesGroup quotation formatRooms, meals and events
Checklist and format articles
Detailed checklists from our blog:
Front Office Closing Checklist for Hotels (Free Template)A free front office closing checklist template covering charges, cash, keys, tomorrow's arrivals and a clear...Front Office Opening Checklist for Hotels (Free Template)A free front office opening checklist template with 23 tasks, instructions on how to use it...
Frequently asked questions
Are these hotel formats free to download?
Yes. Every format and checklist here is free. Generate it with your hotel name and download it as a Word file or PDF.
Can I use these formats in my PMS?
Yes. Use them as a reference for the fields your PMS or digital check-in should capture.
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