Group & Wedding Booking Quote Calculator
Build a clear quote for group stays, weddings and events — rooms, meals, venue, GST and cost per guest in one place.
How to use the free Group & Wedding Quote Calculator
- Enter your figures in the fields above – use real numbers from your PMS, channel manager or accounts.
- Tap the button to see the result instantly. Change any value to compare scenarios.
- Copy, print or save the result and use it in your daily or monthly review.
This Group & Wedding Quote Calculator runs fully in your browser on mobile or desktop – no sign-up and nothing is uploaded. Free hotel group quote calculator. Price group stays, weddings and events with rooms, meals, venue, GST and cost per guest in one clear quote.
How to price a group or wedding booking
Group stays, weddings and corporate offsites bring many room nights at once, but a quote that is too low can displace higher-paying individual guests. This group booking quote calculator adds rooms, meals, venue and services, applies the right GST slab to rooms automatically and shows the total and per-guest cost — so you can send a clear quote in minutes.
Before you confirm a group
- Check displacement: would the same dates sell to individual guests at a higher rate?
- Set a cut-off date for the rooming list and an attrition clause for unused rooms.
- Take an advance deposit and agree the payment schedule.
- Confirm the GST treatment of food, venue and packages with your CA.
Read our guides on hotel revenue management and upselling and ancillary revenue to make every group more profitable.
Frequently asked questions
How much discount should hotels give groups?
It depends on demand for the dates. In low season a meaningful discount can fill rooms; on peak dates groups may need to pay close to or above the normal rate to justify displacing other guests.
What is an attrition clause?
A contract term that lets the group reduce rooms by a set percentage before a cut-off date; beyond that, the group pays for unused rooms.
Which GST rate applies to group packages?
Rooms follow the accommodation slabs (5% up to ₹7,500 per night, 18% above). Food, venue and event services can attract different rates depending on how they are supplied — confirm with your CA.
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