Hotel Laundry Cost Calculator
Compare in-house and outsourced laundry for your hotel and see the monthly cost, saving and break-even volume.
How to use the free Hotel Laundry Cost Calculator
- Enter your figures in the fields above – use real numbers from your PMS, channel manager or accounts.
- Tap the button to see the result instantly. Change any value to compare scenarios.
- Copy, print or save the result and use it in your daily or monthly review.
This Hotel Laundry Cost Calculator runs fully in your browser on mobile or desktop – no sign-up and nothing is uploaded. Free hotel laundry cost calculator. Compare in-house laundry cost per kg with outsourced rates per piece and see your monthly cost and saving.
In-house or outsourced laundry?
Every room night sends sheets, pillow covers and towels to the laundry. For a small homestay, a local vendor charging per piece is usually simplest. As a hotel grows, the monthly laundry bill becomes large enough that running your own machines can be cheaper. This calculator compares both options using your room nights, linen per room and real costs, and shows the volume at which in-house laundry starts to pay.
Working out your in-house cost per kg
- Water: from your water bill or tanker cost, divided by kilograms washed.
- Detergent and chemicals: detergent, softener, bleach and stain removers.
- Power and fuel: washer, dryer, ironer or flatwork press, and boiler or LPG if used. Drying and ironing usually use more energy than washing.
- Labour: laundry staff salary divided by kilograms handled in a month.
- Fixed costs: EMI or depreciation on machines plus maintenance. These are paid whether you wash a lot or a little.
A typical room-night set of two sheets, two pillow covers, a bath towel and a hand towel weighs around 2.5 to 3.5 kg, so an average of about 0.5 kg per piece is a reasonable starting point. Weigh a few sets to get your own figure.
Beyond the numbers
Cost is only part of the decision. In-house laundry gives faster turnaround and better control over quality and linen life, but needs space, water, drainage, trained staff and maintenance. Outsourcing frees space and staff but depends on the vendor's reliability, and harsh chemicals can shorten linen life. Many hotels outsource heavy flat linen and keep towels or guest laundry in-house.
Plan your linen stock
Whichever option you choose, you need enough linen to cover rooms, the laundry cycle and stores. Work it out with the linen par calculator, and plan housekeeping staff with the housekeeping staffing calculator.
Frequently asked questions
How much does hotel laundry cost per room?
It depends on linen per room, local water and power costs, and vendor rates. Enter your own figures to see the cost per room night for both in-house and outsourced laundry.
When does in-house laundry become cheaper?
When your monthly volume is high enough that the per-kg saving covers the fixed cost of machines and maintenance. The calculator shows that break-even volume.
How much does hotel linen weigh?
A double bedsheet weighs roughly 0.6 to 0.9 kg, a bath towel about 0.5 to 0.7 kg and a pillow cover about 0.1 to 0.2 kg. Weigh your own linen for accuracy.
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