PG / Service Apartment Rent Calculator
Work out the break-even and suggested rent per bed for your PG or service apartment, with and without food, and see monthly profit at different occupancy levels.
How to use the free PG / Service Apartment Rent Calculator
- Enter your figures in the fields above – use real numbers from your PMS, channel manager or accounts.
- Tap the button to see the result instantly. Change any value to compare scenarios.
- Copy, print or save the result and use it in your daily or monthly review.
This PG / Service Apartment Rent Calculator runs fully in your browser on mobile or desktop – no sign-up and nothing is uploaded. Free PG rent calculator. Enter rent or EMI, beds, food, staff and utility costs with target margin to get break-even and suggested rent per bed.
Price beds from your real costs
Paying guest homes and service apartments are often priced by copying the building next door. That can work, but only if your rent, staff and utility costs are similar. This calculator starts from your own monthly costs, spreads them over the beds you expect to fill, and adds your target margin to suggest a rent per bed, with and without meals.
With food: add food cost per resident | Suggested rent = Break-even ÷ (1 − Margin %)
Worked example
A 20-bed PG with ₹80,000 rent, ₹30,000 staff, ₹25,000 utilities and ₹10,000 maintenance has fixed costs of ₹1,45,000 a month. At 85% occupancy, 17 beds are filled, so break-even is about ₹8,529 per bed without food. Adding ₹3,500 food cost gives ₹12,029 with food. For a 20% margin on revenue, divide by 0.8: about ₹10,662 without food and ₹15,037 with food. At that rent and 85% occupancy, monthly profit is about ₹51,100.
Margin versus markup
A 20% margin means 20% of the rent you collect is profit. That is different from adding 20% on top of cost, which gives only about 16.7% margin. This tool uses margin on revenue, so the profit table shows exactly the margin you asked for at your expected occupancy.
Tips for PG and service apartment owners
- Plan for empty beds: students leave in summer and staff shift jobs; use a realistic yearly occupancy.
- Price room types: single, twin and triple sharing usually carry different rents. Run the tool for each block of beds.
- Keep food optional: some residents prefer rent without food; the two prices make the choice clear.
- Collect a deposit: a refundable security deposit protects against damage and unpaid dues.
- Check local rules: PG registration, police verification of residents, and tax treatment differ by city and state, so confirm locally and with your CA.
For a deeper look at fixed and variable costs, see the break-even occupancy calculator and the hotel profit margin calculator. Results are planning estimates.
Frequently asked questions
How do I calculate rent per bed for a PG?
Add your monthly fixed costs, divide by the number of beds you expect to fill, add food cost per resident if meals are included, then divide by one minus your target margin.
Should I price at 100% occupancy?
No. Beds are rarely full all year. Pricing at a realistic occupancy, such as 80 to 90%, builds a cushion for vacancies between residents.
Is GST charged on PG rent?
The GST treatment of PG and hostel accommodation depends on the facts, tariff and recent rulings, so ask your CA. This calculator shows amounts before GST and income tax.
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