Guest Police Verification Register
Create a printable daily guest register with ID, room and travel details for your local police records.
| # | Name | Age | Gender | Address | ID type | ID number | Mobile | Room | Check-in | Check-out | Coming from | Going to |
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How to use the free Guest Police Verification Register
- Enter your figures in the fields above – use real numbers from your PMS, channel manager or accounts.
- Tap the button to see the result instantly. Change any value to compare scenarios.
- Copy, print or save the result and use it in your daily or monthly review.
This Guest Police Verification Register runs fully in your browser on mobile or desktop – no sign-up and nothing is uploaded. Free guest police verification register format for hotels and homestays. Enter up to 10 guests with ID and travel details and print a signed register.
Why hotels keep a guest register for the police
Indian hotels, lodges, guest houses and homestays are expected to record the identity of every guest and keep the record ready for the local police. In many cities the police ask hotels to share daily arrival details, either on paper, by email or through a state or city online system. The exact rules come from state laws, city police orders and lodging-house licence conditions, so they vary from place to place, but the core details are the same everywhere: who stayed, when, in which room, with which ID, and where they came from and are going.
What this register includes
- Hotel name, address, date and police station.
- Up to 10 guests per sheet with name, age, gender, address, ID type and number, mobile, room, check-in, check-out, coming from and going to.
- A guest signature column and sign-off lines for the front office and duty manager.
- Quick counts of guests, rows with missing ID details and guests still in house.
Fill the rows, press the button, then print, download as Word or copy. Use one sheet per day or per shift, whichever your local police station prefers.
Front desk tips
- Collect a valid photo ID from every adult guest at check-in, and check that the face matches.
- Keep ID copies securely, share them only with the authorities when asked, and do not leave them on the counter. Mask Aadhaar numbers where possible.
- Record arrivals as they happen, not at the end of the day.
- For foreign nationals, also submit the online Form C within 24 hours using the guest registration card format to collect passport and visa details.
- Keep registers for the period your state or police ask, in date order.
Paper register or software?
Many hotels use their PMS for guest records and print a daily list for the police. This format works for small properties without software, or as a backup during outages. For a full daily guest log, see the hotel guest register format. This is a template, not legal advice; follow your local police instructions.
Frequently asked questions
Do hotels have to share guest details with the police?
Hotels must keep a record of guests with valid ID and produce it when the police ask. Many cities also require daily reporting through a set format or online system. Ask your local police station what applies.
Which ID proofs are accepted from Indian guests?
Hotels usually accept government photo IDs such as Aadhaar, passport, driving licence or voter ID. Some cities or hotels have their own rules, so follow your local police guidance and hotel policy.
Is this register enough for foreign guests?
No. Foreign nationals must also be reported online through Form C on the Bureau of Immigration portal within 24 hours of arrival. Record them here as well for your daily list.
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