Room Tariff Card Generator

What a room tariff card should include

A tariff card is the rate sheet you share with walk-in guests, travel agents, corporate clients and WhatsApp enquiries. It should be easy to read in ten seconds. Include:

• Each room type with occupancy and bed type.
• Rates for each meal plan — EP (room only), CP (with breakfast) and MAP (breakfast and dinner). Add AP (all meals) in the Word file if you offer it.
• Extra bed and child policy, check-in and check-out times.
• Whether rates include or exclude GST, and the validity dates.
• Your booking phone, WhatsApp and email.

Showing GST correctly

Guests in India are often surprised by GST at check-out, so say it clearly. Room tariffs up to ₹7,500 per room per night attract 5% GST and tariffs above ₹7,500 attract 18%. If your rates are exclusive of GST, a ₹4,000 room becomes ₹4,200 with GST. If you quote inclusive rates, make sure your invoice shows the GST back-calculated correctly — the hotel GST calculator does this in one step.

How to set the rates on your card

• Start from your costs and target profit — the hotel room rate calculator helps.
• Keep a clear gap between room types so upgrades feel worth it.
• Price meal plans from the real food cost per person, not a round guess.
• Keep separate cards for peak and off-peak seasons rather than one rate all year.
• Make sure the rate you send direct is not higher than your OTA rate — guests compare.

Print card and WhatsApp version

The tool creates a printable card for the front desk and travel agents, and a WhatsApp text version with bold headings that you can paste into enquiries or save as a quick reply in WhatsApp Business.

Frequently asked questions