ESI Calculator for Hotel Staff
Check whether staff are covered by ESI and see the employee and employer contribution per person and for your whole team, monthly and yearly.
How to use the free ESI Calculator for Hotel Staff
- Enter your figures in the fields above – use real numbers from your PMS, channel manager or accounts.
- Tap the button to see the result instantly. Change any value to compare scenarios.
- Copy, print or save the result and use it in your daily or monthly review.
This ESI Calculator for Hotel Staff runs fully in your browser on mobile or desktop – no sign-up and nothing is uploaded. Free ESI calculator for hotel staff. Check coverage up to ₹21,000 gross wages and get employee 0.75% and employer 3.25% ESIC contribution per month.
Who is covered by ESI
The Employees' State Insurance scheme gives medical care, sickness, maternity and employment-injury benefits to lower-paid employees. Most hotels and restaurants with 10 or more employees fall under it in states where the scheme is notified. An employee is covered when gross monthly wages are up to ₹21,000, or up to ₹25,000 for a person with disability.
Gross wages here means the full monthly wage including basic, DA, HRA and regular allowances, and overtime paid in the month. Annual bonus, gratuity and retrenchment compensation are excluded.
ESI contribution rates
- Employee: 0.75% of gross wages, deducted from salary.
- Employer: 3.25% of gross wages, paid by the hotel on top of salary.
- Total: 4% of the covered wage bill, deposited monthly on the ESIC portal.
Example: a housekeeping attendant earning ₹18,000 gross pays ₹135 a month, and the hotel pays ₹585. For ten such staff, the hotel's own share is ₹5,850 a month or ₹70,200 a year.
Contribution periods and raises
ESI runs in two six-month contribution periods: April to September and October to March. If an employee was covered at the start of a period, contributions continue until that period ends, even if an increment takes wages above the limit. From the next period, the employee drops out of coverage. Keep this in mind when you plan increments for staff close to the ₹21,000 mark.
Keep payroll consistent
Show the ESI deduction on every payslip with the salary slip generator, include the employer share when you budget with the hotel payroll cost calculator, and note that overtime wages also attract ESI, which you can estimate with the overtime calculator. Wage limits and rates are set by ESIC notifications and can change, so confirm the current figures on the ESIC website or with your CA.
Frequently asked questions
What is the ESI wage limit in 2026?
ESI applies to employees with gross wages up to Rs 21,000 a month, or Rs 25,000 for persons with disability. Confirm the current limit in the latest ESIC notification.
What are the current ESI rates?
The employee contributes 0.75% and the employer 3.25% of gross wages, a total of 4%. Rates are notified by ESIC and can change, so verify before filing.
Is ESI charged on overtime?
Yes. Overtime paid in the month forms part of wages for ESI contribution, although it is not counted when deciding whether the employee is within the coverage limit at the start of a period.
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