Farm Stay Income Calculator
Estimate the monthly revenue of your farm stay from rooms, meals and activities, and see the profit after food cost, staff, utilities and other costs.
How to use the free Farm Stay Income Calculator
- Enter your figures in the fields above – use real numbers from your PMS, channel manager or accounts.
- Tap the button to see the result instantly. Change any value to compare scenarios.
- Copy, print or save the result and use it in your daily or monthly review.
This Farm Stay Income Calculator runs fully in your browser on mobile or desktop – no sign-up and nothing is uploaded. Free farm stay income calculator. Get monthly revenue from cottages, meals and activities, minus food, staff and utility costs, and profit per cottage.
Three income streams, not one
A farm stay earns from more than its rooms. Guests usually eat all their meals on the farm, because there is often no restaurant nearby, and they pay for experiences such as a farm walk, milking, fishing, a bullock-cart or tractor ride, a pottery or cooking session. This calculator estimates each stream separately so you can see how much of the profit really comes from food and activities.
Profit = Room revenue + Meal revenue + Activity revenue − Food cost − Activity cost − Staff − Utilities − Other costs
Worked example
Six cottages at ₹4,500 a night and 45% occupancy sell 81 room nights a month, or 162 guest nights with two guests per room.
- Rooms: 81 × ₹4,500 = ₹3,64,500
- Meals: 162 × 3 meals × ₹350 = ₹1,70,100
- Activities: 162 × ₹600 = ₹97,200
Total revenue is ₹6,31,800. After food cost at 35% of meals (₹59,535), activity cost at 30% (₹29,160), staff ₹90,000, utilities ₹25,000 and other costs ₹60,000, the monthly profit is ₹3,68,105, about ₹61,351 per cottage.
Making the numbers work
- Grow your own produce: vegetables, milk and eggs from the farm can bring food cost down, but count the labour.
- Package the stay: a room-with-all-meals rate is easier to sell and makes meal revenue more predictable. Estimate breakfast cost with the homestay breakfast cost calculator.
- Price activities simply: a fixed per-guest activity charge, or a few paid experiences on a board at reception, works better than many small charges.
- Plan for the off-season: monsoon or harvest months may have low occupancy while salaries continue. Use a yearly average occupancy.
Check your setup budget too
Cottages, water, roads and power backup are costly in rural sites. If you are adding tents or domes, see the glamping business cost calculator. Agricultural land use and tourism registration rules differ by state, so check with your state tourism department and a local consultant. Results are estimates for planning.
Frequently asked questions
What occupancy should I assume for a farm stay?
Use your own enquiries, nearby properties and the length of your season to set a realistic yearly average. Farm stays near cities often fill weekends and holidays much more than weekdays.
Should meals be included in the room rate?
Many farm stays sell room-with-meals packages because guests have few outside options. Either way, track meal revenue and food cost separately so you know whether the kitchen makes money.
Is food cost the same as the meal price?
No. Food cost is the cost of raw ingredients and gas used to make the meal, usually a percentage of the meal price. Staff salaries for cooks are entered separately under staff.
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