Hotel Quotation Generator

What a good hotel quotation includes

When a company, a wedding family or a travel agent asks for rates, the quotation you send is often the first document they compare against two or three other hotels. A clear quote wins more conversions than a cheap one that leaves questions open. This free hotel quotation generator builds a professional quote with:

• Your hotel name, address, GSTIN and contact details.
• The guest or company name, quotation number and date.
• Stay dates with nights calculated automatically.
• Up to four room types with number of rooms, rate and meal plan (EP, CP, MAP or AP).
• Extra services such as transfers or a meeting hall, each with its own GST rate.
• Discount, GST, grand total, advance amount and the total in words.
• Validity, payment and cancellation terms.

How GST is worked out in the quote

For room accommodation the GST slab depends on the value charged per room per night. The tool applies your discount first, then checks each room type separately:

So a group with Deluxe rooms at ₹4,200 and Suites at ₹9,000 pays 5% on the Deluxe rooms and 18% on the Suites — not 18% on everything. Hotels normally charge CGST and SGST because the place of supply is the hotel's location. Extra services take the GST rate you enter for them. Cross-check totals with the hotel GST calculator.

Tips to convert more quotations

1. Reply within the hour. Corporate and group enquiries often go to the first hotel that sends a complete quote.
2. Give a validity date so the guest decides quickly, and say clearly that rooms are blocked only after the advance.
3. Show the per-night rate and the total — buyers compare both.
4. For groups of ten rooms or more, use the group booking quote calculator to check that the discount still leaves you a profit.
5. Follow up after 48 hours with a short call or WhatsApp message.

Once the guest confirms, send a booking confirmation email with the same rates and terms.

Frequently asked questions