Tour Package Cost Calculator
Turn hotel, transport, meals and guide costs into a per-person selling price with markup, GST and clear margin.
Price your tour packages with confidence
Travel agents and tour operators often price packages by adding up a few costs and rounding up. That works until GST, a group size change or a forgotten entry fee eats the margin. This tour package cost calculator lets you enter each cost as a per-person or per-group amount, converts everything to a per-person cost, adds your markup and GST, and shows the selling price and the margin you actually keep.
Per person or per group?
- Usually per group: hotel rooms (total for all rooms and nights), a hired vehicle, a guide, permits charged per vehicle.
- Usually per person: meals, entry tickets, flights or train fares, activities such as rafting or paragliding.
Group costs are divided by the number of travellers, so a smaller group pays more per head. Recheck the price if the group size changes after you quote.
GST on tour packages
For a tour operator selling a complete package, GST is commonly charged at 5% on the gross package value without input tax credit. Some operators charge 18% and claim ITC on their purchases instead. The right option depends on your registration and how you invoice, so confirm with your CA. Remember that at 5% without ITC, the GST you pay on hotels and transport cannot be set off, so it must be included in your costs.
Setting a sensible markup
- Cover your own overheads: office, staff, marketing, payment charges and the time spent planning.
- Allow for price changes between quote and travel, especially in peak season.
- Quote validity dates and the inclusions clearly so there are no disputes later.
- Keep margin visible: the calculator shows margin per person and on the whole group.
When you build the hotel part of a group package, the group booking quote calculator helps you check room rates and GST, and the hotel GST calculator confirms the tax on each hotel bill.
Frequently asked questions
What GST applies to a tour package?
Tour operators commonly charge 5% GST on the gross package value without input tax credit, or 18% with input tax credit. Confirm the right option for your business with your CA.
How do I calculate a tour package price per person?
Convert every cost to a per-person amount by dividing group costs by the number of travellers, add per-person costs, apply your markup, then add GST.
What markup should a travel agent add?
It depends on your overheads, competition and the effort involved. Make sure the markup covers office costs, staff time, payment charges and price changes, not just the trip itself.
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