Quick summary: Free travel planning tools: trip budget, hotel cost, packing and itinerary helpers for travellers planning holidays, honeymoons and business trips.
Free Travel Planning Tools
Planning a trip involves many small decisions. These free tools help travellers estimate budgets, compare hotel costs and prepare checklists so the holiday stays stress-free.
13 free tools in this category. New tools are added regularly.
What you can plan
- Total trip budget, including stay, travel, food and activities.
- Hotel cost with taxes for different room options.
- Packing lists and travel checklists.
- Splitting costs in a group.
Tips for better hotel bookings
Compare the total price including taxes and fees, read recent reviews, and check the cancellation policy before you pay. Booking directly with a hotel can sometimes include extras, so it is worth comparing.
Note
Prices, taxes and travel rules change. Use these tools for planning and confirm final details with the hotel, airline or official sources.
Frequently asked questions
How do I plan a trip budget?
List costs for travel, stay, food, local transport and activities, then add a buffer. The trip budget calculator does this for you.
Do hotel prices include GST?
Rates shown on booking sites may or may not include taxes. Check the final price before paying.
Are these travel tools free?
Yes, they are free and need no sign-up.
For more background, see this hospitality industry overview on Wikipedia.
Explore other free tool categories
How to plan a trip budget that actually holds
Most trips go over budget for the same few reasons: the stay is booked first and everything else is guessed, local transport is forgotten, and there is no buffer for the day plans change. The free travel planning tools on this page help you put real numbers on each part of a trip before you pay for anything. They run in your browser, need no sign-up, and you can change the inputs as often as you like.
A simple five-step planning method
- Fix the dates and the number of travellers. Every other cost depends on these two numbers, so decide them first.
- Price the stay per night, not per trip. Compare the nightly rate including taxes and fees. A lower headline rate with a high cleaning or resort fee is often the more expensive option.
- Add getting there and getting around. Flights or trains, airport transfers, fuel, tolls, parking and local taxis. Use the fuel cost calculator for road trips so the drive is not a guess.
- Estimate a daily spend. Food, entry tickets and small purchases per person per day, multiplied by the number of days.
- Keep a 10 to 15 percent buffer. Weather, a missed connection or one extra night can easily eat this, and it is better to plan for it than to borrow it.
Ways to keep the total down
- Travel midweek where you can. Hotel and homestay rates in most leisure destinations are lower from Sunday to Thursday.
- Check the property’s own website or call it directly. Many hotels offer a better rate or a free extra, such as breakfast, to guests who book direct.
- Read the cancellation policy before you pay. A slightly higher refundable rate can be cheaper than losing a non-refundable booking.
- Group activities by area on your itinerary so you spend less time and money moving across town.
- Share the cost sheet with your travel group so everyone agrees on the budget before the trip, not after.
If you run a hotel or homestay, the same numbers your guests calculate here are the numbers they compare you on. Our guide to hotel revenue management explains how to price with that in mind.
Frequently asked questions
Are these travel tools free?
Yes. All the travel planning tools on this page are free to use, with no account or download needed.
Is my trip data saved anywhere?
The calculators work in your browser. We do not ask for your name or email to use them. See our Privacy Policy for how the website handles data.
How accurate are the results?
The results are only as accurate as the numbers you enter. Use current prices from the airline, hotel or fuel station for the best estimate, and keep a buffer for changes.
Can I use the tools on my phone?
Yes. Every tool is built to work on mobile screens as well as on a desktop computer.
Need expert help with your hotel’s revenue and OTA performance? Book a free hotel audit with the Revgrow360 team.